KARNATAKA TRADE PROMOTION ORGANIZATION

(A Joint Venture of ITPO and GOK)

No. KTPO/RTI/      /2008-09                                                                           Office of the Managing Director

                                                                                                                        Karnataka Trade Promotion Organization

                                                                                                                        No. 121, EPIP, Whitefield Industrial Area,

                                                                                                                        Bangalore – 560 066.

                                                                                                                                                  Dated: 5.12.2008

Public Notification under the Right to Information Act 2005

            This Notification is issued in pursuant to Section 4(b) of the Right to Information Act 2005 (No.22 of 2005) to provide for right to access to information to the citizens of the State and in relation to the matters connected therewith or incidental thereto.

             The Karnataka Trade Promotion Organization took its birth in 2004. The basic objectives of the Organization is aimed at providing services and support required by industry, trade and commerce community.  More emphasis is placed for organizing trade fairs, providing rental space for exhibitions, conducting buyer-seller meet, etc.

            Organisation chart of the Karnataka Trade Promotion Organisation is as under:

           ORGANISATION CHART

4 (b) (I) PARTICULARS OF ITS ORGANISATION FUNCTIONS AND DUTIES:

BOARD OF DIRECTORS OF KTPO

Security Officer/ Accountant/ Electrical Supervisor/ Garden Supervisor/ House-keeping Supervisor have supporting staff hired through outsourcing agencies.

4 (b) (I) PARTICULARS OF ITS ORGANISATION FUNCTIONS AND DUTIES:

The main objectives of the Organisation are to promote industries, trade and commerce through providing rental space for exhibitions, conducting buyer-seller meet, taking trade delegation to overseas exhibitions, etc.

The KTPO at Head Office is headed by Managing Director and he is assisted by General Manager (Mktg. & Opn.) and Manager (Operation)

4 b (ii) POWERS AND DUTIES OF OFFICERS & EMPLOYEES:

MANAGING DIRECTOR :

He is responsible for the overall administration of the Organization.

GENERAL MANAGER (MKTG. & OPN.)

He is responsible for General Administration, Establishment matters, Accounts matters, Audit, Inspection, Cash and Co-ordination, Marketing of TCB, Operation of TCB, General activities of the Organisation, etc.  

MANAGER (OPERATION)

Manager (operation) will work under the control of the General Manager (Mktg. & Opn.) and will assist him on General Administration, Establishment matters, Accounts matters, Audit, Inspection, Cash and Co-ordination, Operation of TCB, General activities of the Organisation, etc. 

He is assisted by employees who work on outsource basis.

4 (b) (iii) The procedure followed in the decision making process including channels of supervision and accountability:

Case Worker (on outsource basis) :

Incharge of the records of his compilation processing the receipts  in the existing file and to make timely action.  He is responsible for the timely action and follow up.

 Accountant (on outsource basis):

He will scruitinize the proposal with all relevant facts and mark the file to Assistant Director with a course of action to be adopted.  He has to do supervising, monitor and caution the case workers coming under his jurisdiction.  He is responsible for all timely action and follow in each and every file.  He has to follows end timely reminders and ensure the prompt action.

Manager (Operation):

 He will  process  cases as per the guidelines and take action according to the existing provisions of Rules / Acts.

General Manager (Mktg. & Opn.)

 He will review the case with an overall view  and take decision 

Managing Director:

 Will decide the course of action to be taken on a proposal and if necessary will submit the file for final Orders to the Chairman/Board of Directors.

4 (b) (iv) Norms set for the discharge of functions:

Case worker: up to 5 days  for submission of files / tappals (as per manual)

Accountant

Manager (Operation)

General Manager (Mktg. & Opn.)

Managing Director

 As per decision of the Managing Director, Chairman, and Board of Directors.

4 (b) (v) The Rules, regulations, instructions, manuals records held by it or under its control or used by its employees for discharging of functions:

1. Delegation of administrative and financial powers to MD
2. Minutes of the Board Meeting
3. Articles of Association of KTPO
4. Budget document approved by Board of KTPO
5. MOU between KTPO and ITPO
6. Directives from Department of Public Enterprises, GOI.

4 (b) (vi) A statement of the categories of documents that are held by it or under its control.

1. Related copies of Act and Rules,
2. Govt. of India  guidelines
3. ITPO directives
4. Circulars, O.M’s and Notifications issued by DPE.

4 (b) (vii) The particulars of any arrangement that exists for consultation with or representation by, the members of the public in relation to the formulation of its policy or implementation thereof.

Before formulating any policy, consultation would be held with public related Associations and other related Agencies before taking appropriate decision.  To given an example before formulating the discount Policy a sub committee was constituted and consultations were held with various industry Associations.

4 (b) (viii) A statement of the boards, Councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those  boards, councils, committees and other  bodies are open to the public or the minutes of such meetings are accessible for public.

A Board Sub-committee consisting of MD, KTPO and Commissioner ID & Director I & C will take necessary immediate decisions on issue basis which will be ratified in subsequent Board meetings for administrative purposes.

 4 (b) (ix) A directory of its officers and employees:

List enclosed.

4(b) x) The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations:

.

4 (b) (xi) The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made:

Company is surviving on earn and spend basis and there is no annual budget releases from government.

4 (b) (xii) The manner of execution of subsidy programmes, including the amounts allocation and the details of beneficiaries of such programmes:

No subsidized Govt. schemes are being operated at KTPO.

4(b) (xiii) Particulars of recipients of concessions, permits or authorisations  granted by it;

Discount package on rental charges is offered to event organizers / companies which change from time to time.

4 (b) (xiv)Details in respect of the information, available to or held by it, reduced in an electronic form:

• Event list is available.
• Company brochure is available

4 (b) (xv) The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.

• Event list is available.
• Company brochure is available

4 b (xvi) The names designation and other particulars of Public Information Officers.

The public Information Officers for the  Karnataka Trade Promotion Organisation are as follows:

4 (b) (xvii) Such other information as may be prescribed; and thereafter update these publications every year:

The Information Officer will update these publications every year, after obtaining all the relevant information from various related Sections.

            This issues with the approval of the Managing Director.

General Manager (Mktg. & Opn.)

Copy to:

1)    Chairman, India Trade Promotion Organization, Pragati Bhavan, Pragati Maidan, New Delhi – 110 001.

2) The Principal Secretary to Government, Commerce and Industries Department, Vikasa Soudha, Bangalore.

3) CEO & EM, Karnataka Industrial Areas Development Board, RP Bhavan, N.T Road, Bangalore – 560 001.

Basic information in accordance with requirements of the Right to Information Act (RTIA) has been provided on this website by Karnataka Trade Promotion Organization (KTPO). For additional information on the services and activities of KTPO as also facilities at Trade Centre Bangalore, please refer KTPO's  website at www.ktpo.org